1. Nicoka Support
  2. Administration & Paramétrage

Name format: choose how first and last names are displayed

The Name Format setting decides how Nicoka writes people's names: candidates, contacts and employees. It sets the order of the first and last name, and how the last name is written: all in capitals ("PRUVOST") or with a single initial capital ("Pruvost").

It also applies to the variables of your email templates. With a capitals format, the {Last name} variable shows "PRUVOST", however the name was typed. With a format without capitals, it shows "Pruvost", even for a name stored as "PRUVOST".

This setting applies to the whole instance and is made from the customizing menu, available to administrators.

Change the name format

  1. In the left menu, open Customizing, then click Admin.

Customizing menu open, Admin entry

  1. In the left column, click Settings.

Admin page, Settings link in the left column

  1. In the Name Format list, choose the format you want.
  2. Click Save, at the bottom of the page.

Name Format list open, with the eight formats available

Available formats

{Last name} writes the last name with an initial capital, {LAST NAME} writes it all in capitals. Example for Pierre Pruvost:

FormatDisplay
{First name}, {Last name}Pierre, Pruvost
{First name} {Last name}Pierre Pruvost
{Last name} , {First name}Pruvost, Pierre
{Last name} {First name}Pruvost Pierre
{First name} , {LAST NAME}Pierre, PRUVOST
{First name} {LAST NAME}Pierre PRUVOST
{LAST NAME} , {First name}PRUVOST, Pierre
{LAST NAME} {First name}PRUVOST Pierre

Good to know

  • Your email templates need no change: the Last name variable follows the format as soon as it is saved, for every name, old and new.
  • Names already stored are not rewritten. The full name shown as the title of a record stays as it was typed: a contact stored as "Pierre PRUVOST" keeps that title, while the Last name variable of your emails shows "Pruvost".
  • New candidates are stored directly in the chosen format.
  • Compound names: without capitals, each part of the name gets an initial capital. "DE LA FONTAINE" becomes "De La Fontaine", "LE-GALL" becomes "Le-Gall". After an apostrophe, the letter stays lowercase: "D'ALEMBERT" becomes "D'alembert".
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